Track Scan
Zero-maintenance asset management at the lowest possible cost. Powered by QR code and NFC (Near Field Communication) smart tags. Scan to check in, check out, and manage any piece of equipment.
Track Scan is Sharee's scan-based asset management solution. Using QR codes and NFC (Near Field Communication) smart tags, also known as digital asset tags or smart labels, employees scan with their smartphones to interact with assets. Each tag links to a digital asset profile in the Sharee Tracking platform, enabling check-in/out workflows, maintenance logging, and instant access to equipment documentation. A practical RFID alternative that requires no battery or connectivity.
Technical Specifications
Advantages
- Zero maintenance: no batteries ever
- Pennies per tag: lowest cost solution
- Any smartphone can scan: no special hardware
- Instant deployment: print and attach
- Links to rich digital asset profiles
- Durable options for harsh environments
Considerations
- No automatic tracking: requires manual scan
- No real-time location data
- One asset at a time (vs RFID batch scanning)
- QR labels can be damaged or obscured
Ideal Use Cases
Smart tags are the entry point to digital asset management. They transform any physical item into a trackable, manageable digital asset at minimal cost. Perfect for organizations starting their equipment tracking journey.
Deployment Guide
Generate Tags
Create unique QR codes and NFC tag assignments through the Sharee platform. Each tag links to a digital asset record with customizable fields such as serial number, purchase date, warranty, and assigned department.
Print & Attach
Print QR labels in-house or order pre-printed tags. Attach to assets using adhesive labels, riveted metal plates, or epoxy-sealed tags for harsh environments. NFC stickers apply like standard labels.
Configure Workflows
Set up check-in/out rules, mandatory condition checks, photo requirements, and return deadlines. Customize which fields are required at each scan point.
Scan & Manage
Employees scan QR codes or tap NFC tags using the Sharee mobile app. Each scan logs who, when, where, and condition, creating an automatic audit trail.
Frequently Asked Questions
What's the difference between QR codes and NFC tags?
QR codes are printed smart labels scanned with a smartphone camera from a distance. NFC (Near Field Communication) tags are small chips that require tapping or bringing a phone within 4cm. QR is cheaper (printable) but can be damaged. NFC is more durable and faster to scan but costs more per digital asset tag. Many organizations use both: QR code labels for bulk labeling and NFC smart tags for high-touch checkout stations.
Can Track Scan tags be used outdoors?
Yes, with the right materials. Standard paper QR code labels degrade outdoors, but laminated smart labels, metal plates with laser-etched QR codes, and epoxy-sealed NFC tags withstand rain, UV, and temperature extremes. Our industrial-grade digital asset tags carry an IP67 rating.
How does Track Scan compare to active tracking solutions?
Track Scan (QR code & NFC smart tags) provides item-level identification and workflow management (who has what) but not real-time location data. Active tracking solutions like Track Global (GPS), Track Indoor (Bluetooth BLE), and Track Wide (LoRaWAN) provide automatic location tracking but cost significantly more. Many organizations use Track Scan for low-value items and active trackers for high-value equipment, managing both from the same Sharee platform.
Related Hardware
Related Use Cases
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