IT & Office Asset Tracking
Manage laptops, monitors, and equipment across offices and remote teams. Digital check-out eliminates ghost assets.
The average organization loses track of 30% of its IT assets within three years of purchase. These 'ghost assets', equipment that exists in financial records but can't be physically located, lead to wasted budget, security risks from unmanaged devices, and compliance failures during audits. Sharee Tracking creates a living inventory that stays accurate through daily use, not annual audits.
Digital check-out and Track Indoor (BLE) presence detection maintain accurate living inventory
Track Scan (QR) scanning replaces manual spreadsheet reconciliation
Accurate visibility prevents buying equipment you already own
IT & Office Equipment Challenges
Ghost Assets
Equipment recorded in asset registers that can't be physically found. Studies show 15-30% of IT assets become ghost assets, inflating insurance, maintenance contracts, and depreciation costs.
Audit Complexity
Annual IT audits take days or weeks when done manually. Walking through offices with spreadsheets, checking serial numbers, and reconciling records is time-consuming and error-prone.
Remote & Hybrid Work
Equipment dispersed across home offices, coworking spaces, and satellite locations makes traditional tracking impossible. IT teams lack visibility into what's where.
How Sharee Tracking Solves It
Track Indoor for High-Value Devices
Attach Track Indoor (Bluetooth) beacons to laptops, monitors, projectors, and other high-value equipment. Office receivers automatically detect their presence, so you'll know instantly if a device leaves the building or hasn't been seen in days.
Learn about Track →Track Scan Labels for Everything Else
Print Track Scan (QR) code labels for keyboards, mice, adapters, chairs, desks, and other peripherals. Employees scan during check-out and return. IT teams scan during audits, completing a full inventory in hours instead of days.
Learn about Track →Employee Assignment Tracking
Link equipment to employee profiles with check-out workflows. When employees onboard, transfer teams, or offboard, the system provides a complete list of assigned equipment for handover.
Getting Started
Export your current IT asset register and identify categories (laptops, monitors, peripherals)
Print Track Scan (QR) labels for all existing equipment using the Sharee bulk label generator
Attach Track Indoor (BLE) beacons to laptops and other high-value portable devices
Install Track Indoor (BLE) receivers at office entry/exit points and storage rooms
Set up employee profiles and link assigned equipment
Configure offboarding workflows to flag unreturned equipment
Frequently Asked Questions
How do we track equipment in employees' home offices?
For remote workers, Track Scan (QR) based check-out creates accountability, as each employee has a digital record of assigned equipment. For high-value items, Track Indoor (BLE) beacons can be detected by the Sharee mobile app on nearby phones, confirming the device is with the assigned employee.
Can we import our existing asset register?
Yes. Sharee Tracking supports CSV and Excel imports to bulk-create asset records with serial numbers, purchase dates, assigned users, and custom fields. Most IT teams complete initial import in under an hour.
How does this help with software license compliance?
By maintaining accurate counts of deployed hardware, you can reconcile software licenses against actual device counts. If you have 500 laptop licenses but only 420 active laptops, you're over-licensed. This visibility typically saves 15-20% on software licensing costs.
Recommended Hardware
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